OLLU Computer Lab Guidelines OLLU Computer Lab Guidelines
Resources covered by these guidelines include OLLU host computer systems, personal computers and workstations, computer peripherals, communications networks, software, removable media, and files.
Monitoring and Inspection of Electronic Records
Electronic records sent, received, or stored on computers owned, leased, or administered by Our Lady of the Lake University becomes the property of OLLU. As the property of OLLU, the content of such records, including electronic mail, is subject to inspection by OLLU personnel. While OLLU does not routinely do so, OLLU is able and reserves the right to monitor and / or log all network activity of users without notice, including all e-mail and Internet communications. Users should have no reasonable expectation of privacy in the use of these resources.
Description of Facilities
The locations of computer facilities, as well as each facility’s guidelines, procedures, equipment and hours may be found at
the LITS Web Page under OLLU Computer Labs.
In addition, this information shall be clearly posted inside and/or outside each facility.
Different types of computer facilities exist on this campus. Some OLLU computer facilities are designated as open access, while some are specialized departmental facilities used for classes and, occasionally, function as open access. Open labs include campus network and Internet connections, which require a sign-in or identification procedure (login, password) to ensure that only currently enrolled OLLU students use the facility.
Users and Their Responsibilities
Access to OLLU’s computer labs is limited to currently enrolled OLLU students. Exceptions are made for OLLU-approved workshops, seminars, or other special events.
If requested, users should be prepared to sign in and/or may be requested to present a valid OLLU picture ID when they enter a computing facility.
Access to resources in computing facilities
Computers for individual use are assigned on a first-come first-served basis.
OLLU computing and networking resources are limited; therefore, the first priority should be the fulfillment of academic instructional objectives for students using the computer facilities. Users may be asked to justify the academic legitimacy of their activities to lab management.
Students engaged in non-academic pursuits may be asked by attendants to relinquish machines for students who need to do work for their classes.
Care of computing resources
Malfunctioning equipment should be reported immediately to the attendant or manager in charge of the facility.
The consumption of foods and beverages, including bottled water, is prohibited except in designated areas.
Computers are configured according to the needs of students and faculty/staff. Users must not change hardware or software configuration settings. Users who have suggestions for a hardware or software configuration change should speak to the OLLU Lab Manager.
Reducing wasteful use of paper and printing supplies
Users are expected to be conservative in their use of paper and to exercise discretion when printing documents to prevent waste of expensive printing materials. Because color cartridges are costly, users must be prudent when sending print jobs to color printers.
Users are urged to use the “print preview” command before submitting a print job. Blank pages that appear in the “print preview” result should be deleted before the print job is sent.
Users must only print materials of academic relevance or co-curricular significance.
Users should notify the lab attendant if the printer has failed to respond correctly after the first print command. If users have submitted an incorrect print job, they should notify the lab attendant so that the attendant can attempt to cancel the job.
Respect for others using the facilities
Those using the facilities should work quietly. Loud conversations and disruptive behavior disturb others who are trying to do academic work.
Users may not encroach on others’ use of computing resources. Such activities include, but are not limited to, sending harassing messages, introducing viruses or anything else which damages software or hardware.
Persons who are disruptive in a OLLU computer lab facility will be asked to leave immediately. The lab attendant may summon the OLLU Lab Manager if a student refuses to leave. Campus police may be summoned to the facility if a user poses a threat to the safety of the facility. Repeated incidents of disruptive or harassing behavior will result in loss of computer use privileges.
Skills needed to use OLLU facilities
OLLU computer labs are primarily self-service facilities. Users are responsible for learning the skills necessary to use the computer applications. Software documentation and manuals may be made available to users in some facilities.
Software and data on OLLU computer lab facilities
Only software owned by or licensed to Our Lady of the Lake University shall reside on campus lab computers. All applicable copyright laws and licenses must be observed.
No software or “freeware” shall be installed on any OLLU lab computer without express permission from the OLLU Lab Manager.
OLLU Computer Lab Monitor Responsibilities
(a) ensuring that users properly sign in and sign out;
(b) troubleshooting hardware;
(c) correcting printer malfunctions and insuring the printer is always properly supplied with paper
(d) enforcing OLLU lab guidelines.
In addition to these primary responsibilities, attendants may be able to provide limited assistance to users based on the attendant’s knowledge of specific software.